Have you ever had a situation where you’ve spent weeks on a project that is important to you…

and then on the day that you need to present it… your computer crashes or you’re get a blue screen?

Do you know that the likelihood of that happening these days has increased quite a bit?

Since 2014 Microsoft have done away with most of their product testing departments…

and are now pushing their updates onto your computers with very little testing.

So you may have noticed that often… after a windows update…

something goes wrong and before you know it you’re calling your local IT guy to come in and clean things up.

Let me tell you what happened recently to a customer of mine…

But before I do, let me just say…

If you like what you see… and you feel that you would like someone like me…

to handle your computer support for you…

then I would like to encourage you to take down my number…

give me a call and let’s set up an appointment to sort out the issues you may be facing.

My Mobile number is “0782 004 522”.

Ok, back to the story…

Well… I recently sold a brand new Asus laptop to a customer…

beautiful machine…

it was an i7 laptop with 8 Gigs of RAM, a 2 Gig graphics card and a 1TB Hard Drive.

lovely laptop…

So as part of what I do for customers…when they buy from me…

I’ll normally setup the laptop and transfer all the data for my customer… it’s just as way of thanking my customers for their business…

So I moved all his data from his old laptop to the new one.

He had a tonne of data… from family photos to all his business and project data… I mean he had his entire life on this machine.

The customer was happy with the product and all was going well…

About a week later Microsoft rolled out their latest updates. Being a brand new computer, they sent all the latest updates straight to his laptop.

Immediately after updating his new laptop, it began to crash…with blue screens… and this happened several times.

You can imagine how this guy felt… his old laptop gave him nothing but trouble…and now the new one…hardly a week old was now starting as well.

Luckily I normally keep a copy of my customers data… for about two to three weeks… in case something like this happens and the customer needs a copy…you never know.

Well, these crashes that took place were corrected over that same weekend by Microsoft…

as they would have picked up that the latest updates were creating issues… so my customer managed to recover his laptop without any loss of data.

Now as you can imagine…

losing your data is no small matter… especially if you have your career on the line or very important company and tax data.

This kind of thing is quite daunting even for someone like me…

who deals with these issues all the time…and it doesn’t help with reputation either as sometimes you get the blame…

So let’s talk about what we can do to prevent loss of data in the first place…

I often remind my customers that their data is worth more than the computer that it resides on…

some listen and do something about it and others don’t… and then come to regret it at some point further down the line.

But they all eventually listen and start backing up their data.

So in this post…

I’m going to show you a a couple of ways that you can backup you data… so that if something does go wrong, in the worst case scenario, you can get back up and running in no time.

Now I want to say… if you take away nothing else from this article…

at least do something to create one good copy of all the data that you have and store it somewhere other than on your computer.

Now there are several options that you can choose from in terms of backup devices that you can use…

  1. Flash Sticks – these are good for carrying data temporarily and are easy to move around with… But… this is definitely not a good long term solution…and you have a very high chance that at some point the flash stick is going to fail.
  1. External Hard Drives – these are a very good solution for people who don’t have a large budget… and get one for their personal use. As a long term storage solution… this is a very good option.
  1. NAS Device – NAS stands for Network Area Storage… this is a very good solution for small to medium companies… comprising of more than three users and as large as 50 users and above.

You can visit https://www.macselpore.com/backup-nas/ to see what options we have available.

You will want to have at least 500GB to 2TB per user…

depending on your budget… but the investment is well worth it.

Often staff are given laptops that they move around with to meetings… or to their homes on the weekend…

so the chances of theft increases… and of course the chance of at least one computer hard drive crash increases as well.

  1. Cloud Backups – This is a by far the best option but may be quite costly over time. Your data… being kept away from your physical premises… completely eliminates any chance of loss due to fire or theft… and data on the cloud tends to be fairly safe because of the technology used to store it.

the downside to cloud storage is the increased possibility of the data being prone to hacking…

Examples of cloud storage would be Dropbox, Microsoft Onebox and Google Cloud Storage. All are great storage options.

The ultimate strategy would be a combination of some form of local and external storage… budget permitting.

So there are several different ways that you might want to backup your computer…

In this post we’ll talk about the windows backup feature…

in some cases where you may have an older operating system…

You may need to use software like Cobian Backup or clonezilla… as an alternative depending on what your backup goals are…

But I’ll create posts for those as soon as I can, for now let’s focus on windows 10 backups.

Windows 10 Backup

Windows backup is by default already installed on your computer if you have windows 10…

Backup to an External Hard Drive

 Plug in your external Hard drive disk… make sure that it’s large enough to backup to.

So you’ll want a hard drive that’s at least 500GB, but a 1TB or 2TB drive will be a better long term solution.

In the search bar (bottom left of the screen)… type in “Backup Settings”

Clicking the link will take you into the backup section…

where you can setup your windows 10 operating system to backup automatically.

Under the title “Backup using file history” click on the “+ add a drive” button.

Windows will search for available external hard drives.

Select the hard drive that you have attached to your computer.

Then click the “more options” link.

Under the title “Backup my files”...

select the “Daily” option and…

under “Keep my backups” select “1 Month”.

On the Backup Options page…

select the folders that you want to backup.

You can remove folders by clicking on the selected folder and clicking the remove button.

The most important folders to backup will include the following;

  1. Documents
  2. Pictures
  3. Music
  4. Videos
  5. Desktop
  6. Downloads

If you’re using berlina, pastel or quickbooks on your computer…

then you’ll want to select these folders as well.

You can do so by clicking the button + “add a folder” under the title “Backup these folders”.

Now look in your C drive, they’re normally located there…

Select the folder and add it to the folders you want to back up.

Remove any folders that are not important to you.

Once you’ve done all that… you can go back up to the top of the page and click the button “backup now”

and your backup will start immediately

Backup to a Network Area Storage Device

Backing up to your NAS or Network Area Storage is basically the same…

but… this time under backup options page…

scroll down to the bottom…

and look for “See advanced Settings”

click that link and it will take you to the “file history page”.

On the left hand side of the page look for “Select Drive” link…

click on that and you’ll be taken to “Select a file history drive” page.

Just under the available drives box you’ll see “Add network location”

click that link and you’re presented with your network search folder.

Find your NAS device and create your folder inside where you’d like the backup to be created.

Select the folder you just created…

and click the “select folder” button to activate that folder.

You’ll be taken to the “Select a file History Drive” where you can confirm your selection and click the “ok” button.

The rest is exactly the same as under the Backup to an external hard drive section.

I hope that this article has been useful to you…

And again if you need someone to take care of these and other support issues for you, please feel free to call and I’ll be happy to help you.

Again my number is 0782 004 522.

Regards

Vitor M.